Tracking the cost for your ship

There are many reg­u­lar and irreg­u­lar expenses asso­ci­ated with oper­at­ing a ship. It is easy to lose track of how much the annual costs actu­ally are. This is where the Add-on Bud­get, new in Logbook Suite 2.2, can help you.

With Bud­get you keep track of all expenses around your ship. Enter your expenses in Bud­get and assign them to freely selec­table cat­e­gories such as berth, maintenance, repairs, spare parts, fuel, insur­ance, new equip­ment and fit­tings, etc..
For each expense you can enter the date, descrip­tion, amount and cat­e­gory, as well as the sup­plier, loca­tion and pay­ment method. There is also a field for addi­tional details, as well as a field where you can insert a photo or a PDF of the receipt.

Bud­get sup­ports the use of mul­ti­ple cur­ren­cies. The exchange rates to the cur­rency you set as default can be either retrieved from the ECB or set man­u­ally. When you enter an expense in a for­eign cur­rency, the amount is auto­mat­i­cally con­verted to your default cur­rency using the cur­rent exchange rate. If the exchange rate changes, you can choose whether old amounts should be recal­cu­lated or not.

Port and fuel costs can be trans­ferred directly from Logbook to Bud­get. You can also import expenses from BoardCash into Bud­get — either only indi­vid­ual expenses or all expenses recorded in a BoardCash file.

In the list view, costs can be eval­u­ated by cat­e­gory and other cri­te­ria such as sup­plier or loca­tion, and listed with or with­out subto­tals by year.
Bud­get’s search func­tion helps you to quickly find spe­cific expenses.

In the sum­mary, all expenses are totaled by cat­e­gory. You can either dis­play the total sum of all expenses (i.e. the entire period) or you can dis­play the totals of the cat­e­gories for up to 3 years in com­par­i­son.
On the right side you will always see the sum of the cur­rent year, the other two years are freely selec­table. Below the list, the total sum of all expenses is shown.

The Add-on Bud­get can be used in Logbook Suite on Mac, with Win­dows and on the iPad and in Logbook Suite Phone­Tools on iPhone.

In the demo mode of Bud­get you can cre­ate up to 9 entries for your  expenses. Enter­ing a ser­ial num­ber con­verts your trial ver­sion of Bud­get into an unlim­ited full ver­sion that can be used on all device types — both in Logbook Suite and in the app Logbook Suite Phone­Tools.